Free tool
Medical software cost calculator
Pick your specialty, enter your team size and choose the products you are considering. The calculator adds up a monthly and yearly software budget from each vendor's published price.
By Jason McNamara, Editor
first clinician $89, then $60 each; staff free. Read the review
billed annually, $2,028 a year; 15 staff. Read the review
Estimate from vendors' published list prices as of November 2026. Real quotes vary with contract length, discounts and add-ons. Excludes hardware, payment processing, clearinghouse fees and taxes. Products that only quote prices are not included. Read the mental health software guide.
Prices used for mental health practices
Published list prices as of November 2026. Read the mental health software guide.
| Need | Product and plan | List price | Source |
|---|---|---|---|
| EHR and clinical records | TherapyNotes (Group) | $29 / month + $60 per provider / monthfirst clinician $89, then $60 each; staff free | Pricing page |
| SimplePractice (Plus) | $25 / month + $74 per provider / monthfirst clinician $99, then from $74 each | Pricing page | |
| ICANotes (Non-Prescribing, full-time) | $75 per provider / monthfirst non-clinical user free, then $25 | Pricing page | |
| ICANotes (Prescribing, full-time) | $213 per provider / monthincludes e-prescribing and lab ordering | Pricing page | |
| AI scribe and dictation | TherapyNotes (TherapyFuel add-on) | $40 per provider / monthfor TherapyNotes users | Pricing page |
| VoiceboxMD (Essential) | $49 per provider / monthper user, month to month, no setup fee | Pricing page | |
| Dragon Medical One (1-year contract) | $99 per provider / monthreseller price, annual contract | Pricing page | |
| Heidi Health (Clinician) | $110 per provider / monthbilled annually; $150 month to month | Pricing page | |
| e-Prescribing | TherapyNotes (ePrescribe add-on) | $65 per provider / monthper prescriber | Pricing page |
| Telehealth | TherapyNotes (Premium Telehealth add-on) | $15 per provider / monthBasic Telehealth is included free | Pricing page |
| Doxy.me (Premium) | $29 per provider / monthper user, billed annually; free plan exists | Pricing page | |
| Spruce Health (Basic) | $24 per user / monthphone, text, fax and video; billed monthly | Pricing page | |
| ICANotes (Telehealth add-on) | $20 per provider / monthper user, for ICANotes users | Pricing page | |
| Patient reminders and engagement | Lydoh (Text) | $49 per practice / monthtexting, reminders, confirmations, review requests | Pricing page |
| HIPAA and OSHA compliance | Accountable (Basic HIPAA) | $169 per practice / monthbilled annually, $2,028 a year; 15 staff | Pricing page |
Prices used for primary care practices
Published list prices as of November 2026. Read the primary care software guide.
| Need | Product and plan | List price | Source |
|---|---|---|---|
| EHR and clinical records | Elation Health (Standard EHR) | $425 per provider / monthoffice staff included | Pricing page |
| eClinicalWorks (EHR with Practice Management) | $599 per provider / monthno start-up costs | Pricing page | |
| Practice Fusion (Provider license) | $199 per provider / monthannual commitment, taxes extra, EPCS included | Pricing page | |
| CharmHealth (Provider Plan) | $200 per provider / month1,000 SMS and 500 e-faxes a month included | Pricing page | |
| Billing and revenue cycle | eClinicalWorks (RCM as a Service) | 2.9% of collectionsper-statement fees extra | Pricing page |
| AdvancedMD (RCM managed billing) | 4% of collections4 to 8 percent of collections, low end shown | Pricing page | |
| CollaborateMD (Practice plan) | $299 per provider / monthtypical starting price, no setup fees | Pricing page | |
| AI scribe and dictation | Dragon Medical One (1-year contract) | $99 per provider / monthreseller price, annual contract | Pricing page |
| VoiceboxMD (Essential) | $49 per provider / monthper user, month to month, no setup fee | Pricing page | |
| Sunoh (Sunoh.ai) | $149 per provider / monthper user, limited-time price | Pricing page | |
| Elation Health (Elation AI Note Assist add-on) | $199 per provider / monthadd-on to an Elation EHR plan | Pricing page | |
| e-Prescribing | Office Ally (EPCS) | $8.33 per provider / monthbilled annually, $100 a year plus token | Pricing page |
| AdvancedMD (EPCS) | $35 per provider / monthtypical price, includes PDMP integration | Pricing page | |
| Telehealth | Elation Health (Integrated Telehealth add-on) | $25 per provider / monthadd-on to an Elation EHR plan | Pricing page |
| Spruce Health (Basic) | $24 per user / monthincludes phone, text, fax and video | Pricing page | |
| Patient reminders and engagement | Weave (Entry plan) | $199 per practice / monthstarting price, plan prices by quote | Pricing page |
| Lydoh (Text) | $49 per practice / monthtexting, reminders, confirmations, review requests | Pricing page | |
| Office Ally (Patient Reminders) | $29.95 per practice / monthfirst 500 reminders a month | Pricing page | |
| Phones and front desk | Lydoh (Frontdesk) | $249 per practice / month1,200 voice minutes, then $0.25 a minute | Pricing page |
| Spruce Health (Communicator) | $49 per user / monthIVR call flows and after-hours triage | Pricing page | |
| Ambs Call Center (Real People, 250 minutes) | $330 per practice / monthlive agents, $1.23 per extra minute | Pricing page | |
| Ambs Call Center (AI Receptionist, 250 minutes) | $185 per practice / month$0.75 per extra minute | Pricing page | |
| HIPAA and OSHA compliance | Accountable (Basic HIPAA) | $169 per practice / monthbilled annually, $2,028 a year, 15 staff | Pricing page |
| Paubox (Email Suite Standard) | $85 per practice / month10-sender tier, billed annually | Pricing page |
Prices used for dental practices
Published list prices as of November 2026. Read the dental software guide.
| Need | Product and plan | List price | Source |
|---|---|---|---|
| EHR and clinical records | Open Dental (License and support) | $199 per location / monthfirst 12 months, then $149; up to 3 providers | Pricing page |
| tab32 (Alpine) | $95 per practice / monthstarting price; claims, eligibility, texts billed per use | Pricing page | |
| AI scribe and dictation | VoiceboxMD (Essential) | $49 per provider / monthper user, month to month, no setup fee | Pricing page |
| e-Prescribing | Open Dental (DoseSpot eRx with EPCS) | $57 per provider / monthOpen Dental add-on, per prescriber, identity proofing | Pricing page |
| Open Dental (Ensora eRx Basic) | $29 per provider / monthOpen Dental add-on, per prescriber | Pricing page | |
| Patient reminders and engagement | Weave (Entry plan) | $199 per practice / monthstarting price, plan prices by quote | Pricing page |
| Lydoh (Text) | $49 per practice / monthtexting, reminders, confirmations, review requests | Pricing page | |
| Open Dental (eServices bundle) | $165 per location / monthOpen Dental add-on; texting billed separately | Pricing page | |
| Open Dental (Web Sched Recall) | $75 per location / monthOpen Dental add-on for online recall booking | Pricing page | |
| Phones and front desk | Lydoh (After Hours) | $99 per practice / month300 voice minutes, then $0.25 a minute | Pricing page |
| Lydoh (Frontdesk) | $249 per practice / month1,200 voice minutes, then $0.25 a minute | Pricing page | |
| HIPAA and OSHA compliance | ComplyDay (Solo) | $65.83 per practice / monthbilled annually, $790 a year, up to 5 staff | Pricing page |
| ComplyDay (Practice) | $124.17 per practice / monthbilled annually, $1,490 a year, up to 15 staff | Pricing page | |
| Accountable (Plus) | $254 per practice / monthbilled annually, 15 staff, includes BBP training | Pricing page |
Prices used for physical therapy practices
Published list prices as of November 2026. Read the physical therapy software guide.
| Need | Product and plan | List price | Source |
|---|---|---|---|
| EHR and clinical records | WebPT (Published range, low end) | $79 per provider / monthlow end of published $79 to $249 range | Pricing page |
| PtEverywhere (Standard) | $74 / month + $75 per provider / month$149 incl. 1 therapist, $75 per extra (seats 2-5) | Pricing page | |
| Jane (Practice) | $44 / month + $35 per provider / month$79/mo incl. 1 practitioner, $35 per extra | Pricing page | |
| HENO (Growth) | $149 per provider / month1-year contract; billing and clearinghouse included | Pricing page | |
| Billing and revenue cycle | PtEverywhere (RCM add-on) | $39 per provider / monthadd-on to a PtEverywhere plan | Pricing page |
| Jane (Insurance Billing add-on) | $15 / month + $5 per provider / month$20/mo plus $5 per extra full-time practitioner | Pricing page | |
| AI scribe and dictation | Dragon Medical One (1-year contract) | $99 per provider / monthreseller price, annual contract | Pricing page |
| VoiceboxMD (Essential) | $49 per provider / monthper user, month to month, no setup fee | Pricing page | |
| Patient reminders and engagement | Lydoh (Text) | $49 per practice / monthmissed-call text back, reminders, review requests | Pricing page |
| Spruce Health (Basic) | $24 per user / monthphone, texting, fax and video; $19.50 SMS setup | Pricing page | |
| Phones and front desk | Lydoh (After Hours) | $99 per practice / month300 voice minutes, then $0.25 a minute | Pricing page |
| Lydoh (Frontdesk) | $249 per practice / month1,200 voice minutes, then $0.25 a minute | Pricing page | |
| HIPAA and OSHA compliance | Accountable (Basic HIPAA) | $169 per practice / monthbilled annually, $2,028 a year; 15 employees | Pricing page |
Frequently asked questions
How much does medical software cost for a small practice?
It depends on the specialty and on how many tools you combine. Use the calculator to add up the EHR, billing, AI scribe, telehealth, reminders and compliance products a practice like yours typically uses, priced per provider, per user or per practice from each vendor's published list price.
Where do the prices in the calculator come from?
Every price comes from the vendor's own pricing page, and the table below links to each one. Prices are list prices for the plan named; discounts, annual contracts and add-ons change what you actually pay. Products that only give quotes are left out because there is no public number to use.
What costs does the calculator leave out?
Hardware, internet and phones, payment processing fees, clearinghouse and per-claim fees, data migration, training beyond published setup fees, and taxes. Ask each vendor for a written quote that lists every recurring and one-time fee before you sign.
Is an all-in-one system cheaper than separate tools?
Often, because an all-in-one EHR includes scheduling, billing, a patient portal and sometimes telehealth in one subscription. Separate tools can still make sense when a specialist product does one job much better. Switch parts on and off in the calculator to compare both approaches.